Discover the Flyway
School Field Trip Program Terms and Conditions
2018-2019 School Year
Before requesting reservation dates, please check
in-service days, early dismissal, testing days, holidays, and bus dates.
Reservation Requests: Request program dates for your field trip(s) by completing a Reservation Request Form online. All reservations are made on a first come first served basis. Reservations will be confirmed after your Reservation Request Form has been submitted. Please note that submitting a Reservation Request does not guarantee a reservation date.
Cancellations: If you need to cancel your reservation, notify us as soon as possible. Cancelled reservation dates are filled from a wait-list first. If you would like to reschedule a cancelled field trip, every effort will be made to accommodate you but availability is not guaranteed. If a field trip date is not available, you may add your name to a waitlist. Cancellation of a field trip with a Transportation Mini-grant will result in the loss of the grant. Rescheduling a cancelled field trip previously awarded a Transportation Mini-grant does not guarantee a mini-grant for the rescheduled field trip. Very rarely, in severe or unsafe conditions, Discover the Flyway staff may be required to cancel a program. Every effort will be made to reschedule a cancelled program.
Group Size: Limited to 44 students (no exceptions).
Supervision: The teacher is responsible for supervision and must remain with students at all times. A minimum of one chaperone is required for every 10 students. Chaperones are expected to assist with student management and must remain with their assigned students at all times. No siblings.
Weather: Discover the Flyway field trips take place rain or shine. Dress appropriately for the weather. Sturdy, closed-toed shoes, sunscreen and hats are recommended.
Teacher Workshop: Teachers are required to attend a one-time Teacher Workshop before bringing their students on a field trip.|
Donations: An $8.00 donation per student is requested to help cover the cost of the program. Preferred methods of payment are cash, credit card or check payable to Yolo Basin Foundation. Donations should be made the day of the field trip.
Invoices: Invoices are discouraged If your district requires an invoice, email your request to firstname.lastname@example.org, and include all of the following information in the emailed request: Teacher(s) name – School name – Address or email where the invoice is to be sent – Date of field trip – Number of students. Only one invoice will be allowed per field trip. If an invoice is requested before the program date, it will not be revised/adjusted after the field trip to reflect a change in the number of students that actually attend.